Workday configures their permissions on a granular level, so we’ll need access to a number of fields to get things up and running. We’ve outlined some steps for granting permissions below:

Create an Integration System User

You'll need to create an Integration System User in Workday, which you can do by:

  • Signing into Workday

  • Access the 'Create Integration System User' task

  • Enter a new username

  • Enter and confirm password

  • Click OK

Note: You'll want to add this user to the list of System Users to make sure the password doesn't expire.

Create a Security Group and Assign an Integration System User

Now, add this Integration System User to a Security Group, which you can do by:

  • Accessing the Create Security Group task

  • Select 'User-Based Security Group'

  • Name the group

  • Click OK

  • Select the Integration System User and click OK

  • Click Done

Configure Domain Security Policy Permissions

In the Security Group, you will need to edit the Domain Security Policy Permissions and add the following GET operations:

Parent Domains Required for HRIS:

  • Job Requisition Data

  • Person Data: Personal Data

  • Person Data: Home Contact Information

  • Person Data: Work Contact Information

  • Worker Data: Compensation

  • Worker Data: Time Off (Time Off)

  • Worker Data: Workers

  • Worker Data: All Positions

  • Worker Data: Current Staffing Information

  • Worker Data: Public Worker Reports

  • Worker Data: Employment Data

  • Worker Data: Organization Information

Parent Domains Required for ATS:

  • Candidate Data: Job Application

  • Candidate Data: Personal Information

  • Candidate Data: Other Information

  • Pre-Hire Process Data: Name and Contact Information

  • Job Requisition Data

  • Person Data: Personal Data

  • Person Data: Home Contact Information

  • Person Data: Work Contact Information

For a more detailed breakdown of the functional areas that are needed: here

Activate Security Policy Changes

In the search bar, type "Activate Pending Security Policy Changes" to view a summary of changes in security policy that need to be approved. After reviewing policies, approve the pending security policy changes in order to activate them.

Obtain the Web Services Endpoints for Workday Tenant

We'll need access to the Workday HR endpoints, so you can find these by:

  • Searching in Workday for 'Public Web Services'

  • Open 'Public Web Services Report'

  • Hover over 'Human resources' and click the three dots to access the menu

  • Click Web Services > View WSDL

  • Navigate to the bottom of the page that opens and you'll find the host

Note: Endpoints differ across tenants, so make sure to provide us with endpoints for each testing environment

Note: In production, add the ISU security group to the authentication policy in Workday to allow for access.

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