This guide walks through how to create and manage Field Mappings specific to Workday within Merge. Use Field Mapping when you need to populate additional fields outside of the Common Model, align Workday-specific fields to your internal target fields, or override how a Merge Common Model field is derived for a particular Linked Account.

Active/inactive vs. pending employees

Merge’s Workday integration supports active/inactive employees as well as pending employees (new hires). Because Workday uses different endpoints for active/inactive employees versus pending employees, you can configure separate Field Mappings for each.

To set up an Employee Field Mapping:

1. Go to the Linked Account page

2. Go to the Field Mapping tab

3. Click + Mapping > Map additional Linked Account-specific target field

   1. Depending on your use case, you can also choose Map existing {your company name} target fields or Override Merge Common Model field instead

4. Select the Field Mapping option for the Employee common model and name your target field

Choose the correct Workday field option (active/inactive vs. pending)

When selecting a Workday field in the dropdown, some fields may appear twice, once for active/inactive employees and once for pending employees.

Example: Mapping the Descriptor from Workday’s Job_Family_Reference field

As an example, let's say we want to map the Descriptor field from the Job_Family_Reference field in Workday. There will be two field options for that field in the dropdown selector to map to Employee.

• For active/inactive employees: select the option where the field begins with wd:Worker_Data and the endpoint includes (active).

• For pending employees: select the option where the field begins with env:Body and the endpoint includes (pending).

If you need both active/inactive and pending support

To map the same field for both active/inactive and pending employees, you must create two separate mappings:

• one using the wd:Worker_Data (active) option, and

• one using the env:Body (pending) option.

Syncing calculated fields

Merge's Workday integration supports syncing calculated fields, often custom fields in your client's Workday instance. After you or your client configures the Selective Sync Filter to ingest the calculated field, we recommend setting your Field Mapping(s) as described in this step of that guide.