Overview
This guide will walk you through configuring a SharePoint Site Collection Administrator to sync all sites, files and folders from a SharePoint domain.
Prerequisites
Please ensure you fulfill all the requirements to set up the integration:
You have a SharePoint user who is surfaced as an active user on the Microsoft 365 admin center's Users page and has administrator-level access.
Your use case for this integration is to detect and process all sites, folders and files of other users.
Site Collection Administrators are users with comprehensive control over a SharePoint site collection. They have full permissions to manage settings, content, and permissions across all sites and sub-sites within the collection. This includes personal sites like OneDrive for Business, where users store their files and documents. SCAs can view, add, delete, or modify content and manage user access to these sites. More details can be accessed in Microsoft's documentation on the SharePoint Administrator role in Microsoft 365.
Personal OneDrive files are also accessible to site collection administrators. By default, only the user is the primary Site Collection Administrator of their OneDrive for Business site. However, a Site Collection Administrator can be added to another user's OneDrive site to gain full access to their files.
Instructions
Step 1: Locate active sites in the SharePoint admin center
Navigate to the list of Active Sites in the SharePoint admin center, where you can manage site collections and their administrators.
Step 2: Add a SharePoint user as a site administrator
Select the site you wish to manage. Navigate to the Settings tab to view the site's privacy settings.
If the site's privacy is set to "Public", you do not need to take any action. If the site's privacy is set to "Private", navigate to the Membership tab under the site. Click + Add site admins.
Enter the name of the SharePoint user you wish to add to this site as a Site Administrator.
